WORK WITH US

Applicants must have a degree in Construction Management or Engineering Field, five years of field experience and ability to work a 50-60-hour week with potential weekends.

• Responsible for multiple bids for all trades
• Price change orders
• Read and understand drawings
• Attend and lead all project meetings
• Track all submittals
• Provide document support for all monthly requisitions
• Work with accounting to approve all invoices
• Sign all invoices that come in
• Ensure all jobs are on schedule
• Update and review schedules monthly
• Responsible along with safety department to ensure linkage to job
• Job costing and scheduling

Qualifications

• Bachelor’s degree, preferably in civil engineering, construction management, architecture or related field or a high school diploma and 8 years of construction field, PM and/or estimating experience.
• Experience with estimating software such as Construction Link, Agetek, Sage 300 (Timberline), Microsoft Project or other comparable estimating software.
• Working knowledge of Microsoft Excel and Word and CADD.
• Valid driver’s license.
• Ability to successfully pass a CORI background check.
• Have or be able to obtain OSHA 10 certification, first aid/CPR certification.
• Our standard office hours are Monday-Friday, 7:00 – 5:00 pm. During the construction season, the construction division is normally on air by 6:00 am and finished by 5:30 pm (based on projects assigned and time of year–peak periods are spring and fall).

Responsibilities

• Perform detailed, quality take-offs for sitework and civil construction projects including site preparation, deep excavation and earth support, utilities roadways and finishes on public and private projects both inner city and suburbs.
• Understand the full scope of the project through document review and questions of the design team, construction manager and owner.
• Prepare qualifications and assumptions for the estimate.
• Review and present estimates to senior management.
• Prepare cost comparisons and reconciliations with previous estimates.
• Develop subcontractor scope, perform subcontractor and vendor analysis, procure competitive subcontractor and vendor pricing. Manage Subcontractor solicitation & selection process.
• Prepare value engineering and risk analysis.
• Ensure the estimating process runs smoothly, promptly and efficiently and that client expectations are achieved throughout the duration of the pre-bid, bid and construction process.
• Communicate estimate/bid information to internal project managers and general superintendents at pre-construction meetings and throughout the life of the projects to ensure understanding of the scope of job and critical means, methods, techniques and sequences.
• Build relationships with owners, general contractors, subcontractors, and vendors to understand stakeholder goals, needs and expectations and facilitate bid opportunities in the regional market.
• Participate in business development activities, presentations and interviews.

Summary

J. Derenzo Co. is seeking a detail-oriented and proactive Project Administrator to support our project management team. This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients. The ideal candidate will have strong organizational skills, construction industry experience, and the ability to thrive in a fast-paced, dynamic environment.

About the Role

This role is critical in ensuring smooth coordination between field operations, subcontractors, vendors, and clients.

Project Coordination

• Assist Project Managers in planning, scheduling, and tracking project milestones.
• Maintain project documentation including contracts, change orders, RFIs, submittals, and close-out packages.

Purchase Orders

• Enter purchase orders into Sage 300 CRE following project management approval.
• Commit costs and allocate to appropriate job codes.
• Maintain and update buyout logs; distribute to vendors and archive in project folders.

Change Order Requests (CORs), Proposal Requests (PRs), and Invoices

• Maintain and update tracking logs, including Slip Logs and ACH Logs.
• Prepare pricing and route documents for project manager approval.
• Scan and submit slips and supporting documentation to project owners as required.

Surety Bonds

• Coordinate bond requests with the insurance broker.
• Manage execution process including obtaining signatures and corporate seals.
• Scan and distribute finalized documents via mail and digital archive.

Certificates of Insurance (COI)

• Process and track COI requests to ensure subcontractor and vendor compliance.

OCIP / CCIP Administration

• Submit monthly workers’ compensation reports as required by Owner Controlled or Contractor Controlled Insurance Programs.
• Assist with job setup and close out procedures.
• Manage insurance documentation and subcontractor compliance paperwork.

Subcontract Administration

• Process and issue subcontracts and subcontract change orders.
• Track and follow up on outstanding COIs, executed subcontracts, and change orders.
• Manage tax-exempt forms and ensure proper documentation is on file.

Qualifications

• Bachelor’s degree in Construction Management, Business Administration or related field preferred.
• Work experience as a Project Administrator, Project Coordinator or similar role.

Required Skills

• Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred.
• Proficiency in Primavera or Microsoft Projects is a plus.
• Solid organization and time management skills.

Preferred Skills

• Experience in the construction industry.
• Strong organizational skills.

Summary

J. Derenzo Co. is seeking a detail-oriented and motivated Accounts Payable Specialist to join our accounting team. This role is ideal for individuals looking to start their career in accounting within the dynamic construction industry. The successful candidate will assist in processing invoices, reconciling vendor statements, and supporting the financial operations of our business.

About the Role

The Accounts Payable Specialist will play a crucial role in ensuring the accuracy and efficiency of our financial operations.

Responsibilities

• Review and verify invoices and purchase orders for accuracy and completeness
• Match invoices to internal purchase orders and delivery receipts
• Code invoices according to company chart of accounts and enter data into Timberscan and Sage 300 CRE
• Prepare and process check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized files of invoices, purchase orders, and payment records
• Communicate with vendors regarding payment status and documentation
• Assist with month-end closing and reporting tasks
• Support administrative tasks as needed

Qualifications

• Minimum of 2 years of experience in accounts payable or a related accounting function
• Must have a strong work ethic
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficiency in Microsoft Excel and Word
• Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Exceptional verbal and written communication skills, with the ability to clearly convey information across teams and stakeholders.
• Ability to work independently, with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

Required Skills

• Proficiency in Microsoft Excel and Word
• Proficiency in Sage 300 CRE, Procore, Heavy Construction Systems Specialists (HCSS) or Construction Link preferred
• Strong problem-solving skills
• Exceptional verbal and written communication skills

Preferred Skills

• Experience in accounts payable or a related accounting function
• Knowledge of basic accounting principles